27 February 2009

The Zen of Presentations, Part 24: Slidesters

Many people have discussed the deficiencies of "sliduments": PowerPoint printouts that are given instead of actual, detailed prose documents. See also here.

Another misuse of PowerPoint is to use it to create large posters. My experience has been that PowerPoint is abysmally suited for this task. That said, I have not used the 2007 version of PowerPoint that was released along with Windows Vista, but I have suspicions that at least some of the problems I had are still true. The main reason I suspect this is that I deal with posters for HESTEC from our department every year for the last four. And every year I am horrified by the PowerPoint posters. People only do this because they know PowerPoint and think it’s “Good enough” for the task. My reaction is much like that of William T. Riker: “‘Good enough’ never is.”

In the last version, PowerPoint was limited in how big a poster it can make. Some conferences give several feet of space, and PowerPoint couldn't reach the large sizes.

PowerPoint is also wretched at typesetting and handling complex layouts. It’s harder to change even basic paragraph settings like line spacing in PowerPoint than Word. Perhaps the fatal flaw is that the heart of any poster layout should be a consistent grid, and setting up a grid in PowerPoint is very difficult. Consequently, I see many posters where I’m willing to bet no two items on them are actually aligned. They’ve been roughly kinda sorta eyeballed.

Strangely, many who use PowerPoint have an much superior tool at their disposal: Publisher. It’s part of the standard Microsoft Office package, but not many people are aware of it. It uses many of the same commands and logic as the other Office software that people know, so its lack of popularity is all the more surprising. Publisher has its limitations, but the improvement over what one can do in PowerPoint is huge.

There are many, many websites now that are devoted to improving the design of slides. I’m a big fan of many of them; they perform a very useful service. But maybe it’s time for a few dedicated individuals to take up the cause for poster design.

3 comments:

Steve-o, aka "Ignatius J. Reilly" said...

I totally agree. I could never understand my fellow grad students making posters in PPT when Adobe Illustrator does so much of a better job and allow such greater control over the look. But then, of course, most posters are made w/o any concern to design principles. :|

Zen said...
This comment has been removed by the author.
Zen said...

I took my own advice and have started the Better Posters blog (http://betterposters.blogspot.com). It will be updated weekly on Thursdays.